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Mailbutler Review – 40Tech

Mailbutler Logo

Mailbutler Logo

Mailbutler Logo

Don’t hand over in the event you lament the shortage of superior performance within the default Mail app on Mac, as there are a selection of third-party plugins out there which add options to Mail. One of many extra complete plugins is Mailbutler, a software that allows you to snooze messages, schedule messages to be despatched later, connect notes to messages, set follow-up reminders on despatched messages, and extra.

Mailbutler works not solely with the Mail app on Mac, but in addition with Gmail in the event you use Chrome as your browser. I’m utilizing Mailbutler with the Mail app on Mac. Though the Gmail model seems to work equally in my restricted testing, this evaluate is written from the attitude of an macOS Mail consumer.


In the event you’ve used Mailbutler up to now, chances are you’ll need to attempt it once more. I purchased a lifetime license to Mailbutler in early 2017. I ended utilizing it after just a few weeks, although, once I ran right into a bug involving empty outgoing message topics.

With the discharge of Mojave in late September, I gave Mailbutler one other look. On the time I used to be utilizing Mail Act-On (one other Mail plugin) to shortly file messages and in addition to ship them later, however Mail Act-On wasn’t prepared for Mojave. 1

Not solely did I discover that Mailbutler’s earlier bug was fastened, however that the plugin had improved considerably since I had final used it. Shortly after that, once I began scripting this evaluate, the Mailbutler people reached out to me about writing a evaluation. Once I advised them one was already in progress, they upgraded me to the Marketing strategy so I might consider these options, too. Most of these options give attention to groups and sharing, which I don’t use, so this evaluation will focus totally on the Skilled options that have been already coated underneath my Skilled license.

Mailbutler Options

Though not with out points, Mailbutler gives a lot of useful options.


The Notes performance is the function that has been the most important (and most nice) shock for me, in comparison with my distant recollection of the function once I first used it over a yr in the past. If my recollection is right, the one method to do one thing “notesy” with Mailbutler again then was to attach Mail to a notes program corresponding to Evernote. Doing so allow you to export e mail messages into that notes program. I didn’t use any of the supported notes packages on the time, having cancelled my Evernote subscription fairly a while in the past.

That function nonetheless exists, however there’s additionally a brand new sort of notes performance now. Now you can connect notes on to e mail messages that solely you’ll be able to see – no third celebration app required. When you have related Evernote, OneNote, or Toodledo Notes to Mailbutler, then your observe will even be copied to that app.2

To me, that is ten occasions extra useful than the unique performance. For instance, I had an e mail I couldn’t act on, as a result of I used to be ready on further info from another person. I might have despatched the message over to my process supervisor, Issues. As an alternative, I selected so as to add a observe to the e-mail message, reminding myself what I wanted. I then deferred the message with Mailbutler (see under for an evidence of the defer/snooze function). When the defer interval expired, I had a reminder, within the type of a observe proper within the message, telling me why I had deferred it and what I wanted.

Scheduling (Ship Later)

Mailbutler’s scheduling function was the rationale I got here again to Mailbutler. For those who click on on the scheduling button, you’re introduced with a dropdown menu, from which you’ll be able to select if you need your message to be despatched. In case you use a supported e mail supplier, corresponding to Gmail, your Mac doesn’t have to be operating for the message to be despatched.

Mailbutler Send Later interface window

Mailbutler Send Later interface window

For unsupported servers, you possibly can select to make use of this function in compatibility mode, which requires your Mac to be operating. In testing, my Gmail account labored in common mode, however my Workplace 365 account required compatibility mode.


In case you typically need to kick the can down the street, and briefly get a message out of your inbox, Mailbutler’s Snooze function may curiosity you. Mailbutler locations a sleep button within the Mail toolbar, and within the toolbar of particular person messages. Clicking on that button presents you with a dropdown menu, from which you select how lengthy to defer a message. The snooze durations are customizable from inside your Mailbutler account settings on the Mailbutler web site.

Mailbutler snooze feature

Mailbutler snooze feature

Comply with Up

Mailbutler’s Comply with-Up function will provide you with a warning if the recipient of a message doesn’t reply inside a time that you simply set. You click on on a button on the backside of your message draft, and choose once you need the follow-up to happen. Like with the Snooze function, these occasions are customizable out of your account settings on the web site. When you’ve set a follow-up, the message topic exhibits up within the Mailbutler menu bar dropdown, within the type of a process. You additionally obtain a system notification.

Mailbutler follow up feature

Mailbutler follow up feature
This function is useful, however might use some work. For one, the menu bar app is a bit clunky. It shows your notes, duties, and an exercise log, and allows you to recall a Mail message by clicking on a Mail icon, however it isn’t simply scannable. It will be extra scannable and useful, for instance, if it confirmed the follow-up date within the listing, with out requiring you to click on on every message to see the date.

Mailbutler sends you a system notification when a recipient doesn’t reply by the required time, however meaning you could depart these notifications untouched in Notification Middle till you’re able to act on them. The one different various is to undergo the duty record within the menu bar app, and click on on the calendar on every one to see the follow-up date.

Different Options

Mailbutler has another useful options. You may be notified that you might have forgotten to connect a file to a Mail message if Mailbutler detects a phrase, similar to “attached,” in your message. You’ll be able to customise the record of phrases that Mailbutler detects.

You possibly can set a delay interval for all messages in Mailbutler’s settings, and may recall any “sent” message earlier than the expiration of this delay. In actuality, messages are held in your Mail outbox till the delay expires.

Mailbutler provides message templates and snippets. This allows you to insert pre-made (by you) blocks of textual content into messages. As a result of I’m a TextExpander consumer, I haven’t used this function.

If Mailbutler detects that a Mail message is a publication, it inserts an “unsubscribe” button on the prime of the message. Click on on the button, and also you’ll get a system notification that you simply’ve efficiently unsubscribed from the publication. I haven’t used this sufficient to have the ability to inform if it truly works.


In case you ever have to ship giant information by e mail, and don’t use Mail’s Mail Drop function, you may be enthusiastic about Mailbutler’s integration with Dropbox, Field, OneDrive, and Google Drive. In the event you join Mailbutler to one in every of these providers, you have got the choice to have attachments (of a measurement of your selecting) undergo these providers, as an alternative of being hooked up to your message. This function hasn’t been with out problem for me. It really works high-quality from my iMac, however the choice doesn’t seem in any respect on my MacBook Professional, and I don’t see a per-device setting anyplace.

Enterprise Options

I haven’t tried out the enterprise options, resembling hyperlink monitoring, public notes and duties, and shared message templates.


Though common e-mail is inherently insecure anyway, indidivuals in lots of industries are rightly involved about utilizing third-party providers when distant servers are concerned. Mailbutler doesn’t retailer or gather the content material of your emails. You’ll be able to select what info Mailbutler shops concerning the emails you snooze, and so forth., which can have an effect on how a lot element is contained within the notifications you obtain. You’ll be able to select to have Mailbutler retailer nothing at one excessive, all the best way as much as storing message topics, recipient names, and e mail addresses. Mailbutler explains this on their web site, and in addition has a privateness coverage you’ll be able to evaluate.

What I’d wish to see

As famous on the outset, Mailbutler isn’t with out difficulty. Whereas a number of of the options alone, comparable to Notes and Delayed Ship, make it worthwhile for me, it seems like a younger product with some tough edges. I’m sticking with it, and hoping to see some enhancements in a couple of areas:

  • Mailbutler’s servers are sluggish and at occasions unreliable. I’ve gotten a number of “Bad Gateway” errors during the last a number of weeks, and the general expertise of navigating round my account settings feels sluggish. I do know of 1 different lawyer within the Macs in Regulation Workplaces Google Group who has complained about minute-long delays when sending messages. I don’t know his setup, so can’t touch upon this, however I can say he’s extraordinarily tech-savvy.
  • I’d wish to see Mailbutler turn into extra streamlined, and faster to make use of. For instance, I’d favor there to be a quicker solution to invoke sure options, such because the dropdown menus for snoozing, following up, and scheduling messages. You’ll be able to set keyboard shortcuts for one default snooze and one default comply with up, however I’ve already arrange a Keyboard Maestro macro so I can entry the dropdowns with keyboard shortcuts. Even higher can be pure language help, so I might hit a keyboard shortcut and, for instance, begin typing a sleep time.

  • The large disadvantage for many individuals is that Mailbutler is accessible solely with Gmail and macOS Mail. It’s in all probability pie within the sky, however an iOS companion app can be incredible, or a minimum of a method to set off comply with ups by way of the bcc subject, like Sanebox helps.

  • As talked about above, I’d wish to see extra info within the menu bar dropdown, such because the date hooked up to every merchandise while not having to click on on the calendar.

  • Talking of the menubar, it may be a sluggish course of to undergo a number of gadgets, as it’s a must to course of them one after the other. I’d wish to see the power to batch course of gadgets in both the menubar or the online interface, so, for instance, you possibly can delete a number of directly after choosing them.


I used to be lucky and snagged a lifetime license to Mailbutler throughout a promotion over a yr in the past. Usually, although, Mailbutler is subscription-based, with a beneficiant free choice. With the free choice, you get limitless use of Undo Ship, Cloud Add, Attachment Reminders, Avatar Pictures, and Unsubscribing to newsletters. For different options, comparable to notes, duties, snoozing, and scheduling, you’re restricted to 30 of every motion a month. For €6.50 per thirty days (about $7.35/month at current) on an annual plan, you get limitless use of these options and others. There’s additionally a Marketing strategy with much more options. Mailbutler has an entire pricing break on their web site.


Mailbutler is value it to me. I had appeared for a alternative for Mail Act-On’s Ship Later function, when Mail Act-On wasn’t prepared for Mojave. I returned to Mailbutler for this, and was pleasantly stunned by a few of the different strong options, such because the improved Notes performance. I hope Mailbutler continues to enhance, will get the tough edges labored out (reminiscent of its server state of affairs), and turns into extra streamlined.

Given the beneficiant free tier, there’s not a lot to lose for those who check out Mailbutler. You possibly can see if the tough edges are noticeable sufficient to you to outweigh all you achieve from Mailbutler’s options. And for those who’ve tried Mailbutler beforehand, you could need to give it one other shot, because it seems like a unique device from my first go-around with it a yr in the past.